Task Agent
Task Agent is the intelligence layer behind To-dos. It doesn’t replace To-dos—it keeps them accurate. When new email threads arrive, Task Agent maintains a single, live to-do tied to that conversation and updates its status label as the thread moves forward. No filters, labels, or rules to manage.
What it does now
Keeps status current as the conversation evolves (e.g., you reply, they reply, a date is set).
Reduces manual tagging so your To-dos reflect reality instead of last week’s snapshot.
Respects your control—you can change any status at any time; your edit always wins.
Today, Task Agent focuses on status updates. It does not auto-complete or auto-close items.
Status Glossary
To Respond
The thread requires your reply or action.
Typical cues: Direct questions; requests to confirm/decide; phrases like “please reply,” “could you confirm,” “need your input,” “please advise.”
Awaiting Reply
You’ve replied or acted; the next move is on the other party.
Typical cues: Your message was the last one; follow-ups like “just checking in”; “waiting for confirmation,” “sent for review,” “pending your response.”
Review Needed
Materials need your review before moving forward.
Typical cues: Attachments or links to drafts/reports/contracts; “please review,” “see attached,” “feedback welcome,” “for your review.”
Approval Needed
A formal approval/authorization is required from you or a designated approver.
Typical cues: “Please approve,” “budget sign-off,” “PTO/leave request,” “access/permission request,” “awaiting manager approval.”
Meeting Update
Scheduling or meeting details have changed or been added.
Typical cues: Calendar invites or updates; “rescheduled,” “time change,” “agenda/minutes,” “follow-ups after meeting.”
Suggested Done
Task Agent infers the thread is resolved and the to-do can likely be closed (suggestion only).
Typical cues: “All set,” “thanks, resolved,” “no further action needed,” delivery/confirmation completed. (You confirm completion; auto-complete is not available yet.)
How it works (at a glance)
Understands intent from subjects and message context (requests, handoffs, confirmations, scheduling cues).
Updates the existing item in To-dos to reflect the latest state of the thread.
Stays out of your way—no changes to your message content or mailbox structure.
What it doesn’t do (yet)
No auto-complete / auto-close. You finish items manually.
No bulk backfill of old mail. Task Agent focuses on new threads to avoid clutter.
No forced labels or rules. It augments To-dos; it doesn’t rewire your inbox.
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